Today's episode is a little different because we are doing an AMA, an Ask Me Anything episode.

Over the years, I have had thousands of conversations with virtual assistants. I have answered questions inside communities, during coaching calls, through emails, in workshops, and in conversations with VAs who are just getting started and VAs who have been in business for years.

And there are certain questions that come up again and again.

Questions about getting clients. Questions about pricing. Questions about confidence. Questions about what services to offer and whether they are actually ready to call themselves a virtual assistant.

So today I picked five questions that I hear all the time, and I'm going to answer them the way I would if you asked me during a coaching call.

And as always, I want you to remember that there is no magic formula for building a successful VA business.

There are strategies, systems, and things you can do that will absolutely make the process easier, but the biggest thing that separates VAs who build sustainable businesses from those who stay stuck is usually confidence and consistency.

It is knowing what steps to take, and then actually taking them. That last part is pretty important!

The 5 questions in this episode:

How do I get my first client without any VA experience?
How much should I charge?
Do I need a niche?
Why is my marketing not working?
And am I ready to call myself a VA?

We can get you to where you want to go. Quickly, as a matter of fact. All you have to do is be willing to make decisions and take action.

You need a client? We can do that.
You need to set your rates or create packages? We can do that.
You need to get better at time management because you're blowing your budget with your clients all the time so you can work more efficiently and make more money. We can also do that.

Whatever you need, I can help. It's the only reason I'm here at all, guys, is to help you become a ridiculously good virtual assistant.

Check out how we can work together at yourvamentor.com/links and connect with me on social media, please, and tell me where you're stuck. Let's get you moving in the right direction.

That's all I've got for you today. I'm Tracy Daviero, the Confidence Coach for Virtual Assistants, and I want to thank you for listening into this episode. I'll see you next time!

Today I want to share one of my favourite little systems. It's something I teach my coaching clients, and once they start using it, they rarely go back.

I call it the 20-Minute Meeting.

Now before you think I'm suggesting you cut meetings short just for the sake of it, that's not what this is about.

This is about recognizing that a client meeting doesn't end when you click "Leave Meeting."

It ends when everything that came out of that meeting has been documented, assigned, communicated, and organized.

Unfortunately, many VAs don't account for that part.

Here's what typically happens.

You schedule a 30-minute meeting with your client.
The meeting runs right until the 30-minute mark.
You say goodbye, jump straight into your next task, or maybe your next client call.

Your notes stay scribbled on a notepad.
The project management system doesn't get updated until later.
The follow-up email sits in your inbox waiting to be written.
Action items don't get assigned until the next day. Sometimes they don't get assigned at all.

And if you're honest, how often do you end up doing all of that admin work later in the day without charging for it?
You're still working because of that meeting, but the client's timer has stopped. You are working for free.

That's where the 20-Minute Meeting comes in.

Most client meetings don't need the full 30 minutes of discussion. All they need is direction.

Sometimes it's the smallest systems that make the biggest difference in your business. The 20 Minute Meeting is a sample of one of those systems.

When you focus on doing the right things in the right way, you get both. And you stop losing money by working for free.

If you want help mapping out a great agenda that will help you work more efficiently, host shorter meetings, and deliver a polished summary and action steps to your client shortly after your meeting ends (without using AI), get in touch with me and we can book in one of my Quick Win private coaching calls.

All you need is the framework and you can create the right agenda for each of your clients - I used to have a different agenda for every client, because they all had different things to focus on for their business.

And we did the production meetings in 20 minutes! Even for my 6 and 7 figure business coaches.

You can do it. It works. I hope you try!

Thanks so much for tuning in to this week's episode of The Ridiculously Good VA Show.

If this episode gave you one practical idea you can use today, I'd love it if you'd subscribe, leave a review, or share it with another VA who could benefit from it.

And if I can help you take a step forward, reach out to me. Send me a DM or book a Quick Win coaching call today. Get in touch with me or book your call at YourVAMentor.com/links

Let's help you become the ridiculously good virtual assistant you want to be.

I'll see you next time!

Today we are talking about something that you will no doubt encounter at some time, in some form in your VA business: the messy client.

To be clear, a messy client is not a bad person - or even a bad business person. They are not "wrong" or impossible. But they are a client who brings a level of disorganization, inconsistency, or emotional overwhelm into your working relationship.

And that can quickly impact your time, your energy, and your confidence if you do not know how to handle it.

This episode is about helping you recognize the signs early, understand what is actually happening underneath the mess, and respond in a way that protects your business while still serving well.

Get clear on how your clients need to work with you, and tidy up your messy ones.

I can help. It's the only reason I'm here at all, is to help you become a ridiculously good virtual assistant.

We can work together to identify and fix your messy client relationships through private coaching - check out the ways you can work with me by going to https://YourVAMentor.com/links

Thanks so much for tuning in to the podcast today. I'll see you next time!