What is the #1 question we’re getting about RFPs from clients and prospects lately?
Is it a tactical question about time management, contradictory requirements, or formatting? Or a high-level question about managing stress and continuous improvement?

On this episode of The RFP Success Show, Lisa Rehurek tackles some of the most frequently asked questions about navigating RFPs. From mastering time management to handling contradictory requirements and managing stress, Lisa shares her expert advice to help you streamline your RFP response process.

Key Takeaways

• Mastering Time Management

  • Create a Timeline: Break tasks into manageable chunks and work backwards from the due date to ensure timely completion.
  • Prioritize Critical Sections: Focus on the evaluation criteria and allocate time accordingly.
  • Set Milestones: Establish key checkpoints and create a calendar with blocked time for uninterrupted work.

• Navigating Contradictory Requirements

  • Clarify with Issuer: Use the Q&A period to address any contradictions and avoid confusion.
  • Document Everything: Keep thorough records of clarifications and decisions for future reference.
  • Use a Compliance Matrix: Develop a matrix to track requirements and identify contradictions early.

• Response Formatting Strategies

  • Understand Guidelines: Build your response template to meet formatting requirements from the start.
  • Be Creative Within Constraints: Use visuals and bullet points to make your proposal engaging while adhering to guidelines.
  • Create and Customize Templates: Maintain a library of templates to streamline response preparation and ensure clarity.

• Stress Management Techniques

  • Take Breaks: Regular breaks can boost creativity and reduce stress.
  • Stay Organized: Keep all documents and drafts well-organized to avoid chaos.
  • Celebrate Small Wins: Recognize and celebrate progress to maintain motivation.
  • Commit to Continuous Improvement: Post-submission reviews help refine your process for future RFPs.

The RFP Success Company

Lisa on X

Lisa on Facebook

Lisa on LinkedIn

The RFP Success Company on YouTube

The RFP Success Company on LinkedIn

Subscribe on Apple Podcasts

Email podcast@rfpsuccess.com

LIMITED TIME: RFP FLASH AUDIT

The Role of Contracts in Successful Prime + Sub Partnerships on RFP Success EP036

How to Develop Your RFP Pricing Strategy on RFP Success EP081

How to Make a FOIA Request

Book a Call with the RFP Success Company

Dare to Be Influential: Maximizing Your Positive Influence While Still Being True to You by Lisa Rehurek

The RFP Success Book by Lisa Rehurek

The RFP Success Institute

What’s the secret to getting the most out of AI when crafting RFP proposals?
Is it about using AI to generate quick responses, or are there specific strategies to fine-tune the AI’s output for high-quality, customized proposals?

In this episode of The RFP Success Show, Lisa Rehurik dives into how to create effective AI prompts that will elevate your RFP responses. Lisa explains why the key to strong AI-generated content is in how you prompt it and shares tips on getting the best results by being specific, providing context, and asking for iterations.

She also breaks down the most common mistakes people make when working with AI, including being too vague or overloading the system with too much information. Tune in to learn how to craft prompts that transform your standard replies into winning proposals and ensure your content still feels personalized, not just automated.

• Why AI prompts are crucial to RFP success
  Better prompts lead to more accurate and relevant AI-generated content, helping you save time while producing high-quality responses.

• How to structure your AI prompts effectively
  Specificity, providing context, and using examples are essential for tailoring AI outputs to your proposal needs.

• The importance of refining AI-generated content
  Never copy and paste—always customize AI outputs to align with your client’s needs and your brand’s voice.

• Using AI for creativity and iteration
  Ask AI for multiple versions of a response, which can spark new ideas and refine your strategy for winning proposals.

• Common pitfalls when using AI for proposals
  Avoid vague prompts and overwhelming the AI with too much detail. Balance is key to getting the most out of the tool

The RFP Success Company

Lisa on X

Lisa on Facebook

Lisa on LinkedIn

The RFP Success Company on YouTube

The RFP Success Company on LinkedIn

Subscribe on Apple Podcasts

Email podcast@rfpsuccess.com

LIMITED TIME: RFP FLASH AUDIT

The Role of Contracts in Successful Prime + Sub Partnerships on RFP Success EP036

How to Develop Your RFP Pricing Strategy on RFP Success EP081

How to Make a FOIA Request

Book a Call with the RFP Success Company

Dare to Be Influential: Maximizing Your Positive Influence While Still Being True to You by Lisa Rehurek

The RFP Success Book by Lisa Rehurek

The RFP Success Institute

What’s the biggest challenge proposal professionals are facing with AI in RFPs? Is it about how to effectively integrate AI into their workflows, or concerns about losing the human touch in their responses?

On this episode of The RFP Success Show, Lisa Rehurik discusses the rapidly growing role of AI in proposal writing. She answers some of the most pressing questions about AI’s impact on content generation, data analysis, and personalization, along with addressing common concerns around the accuracy and reliability of AI-generated content.

Lisa explains how AI can streamline your proposal process, why it's essential to maintain your unique voice, and what you need to do to prevent your AI-generated content from sounding too fluffy or generic. Tune in for insights on how AI can help you analyze data faster, craft stronger proposals, and ultimately enhance your win rates.

• How AI is reshaping proposal writing
  AI tools help generate initial drafts, analyze competitor proposals, and personalize content, but human oversight is crucial.

• Why you should never copy-paste AI-generated content
  While AI can save time, customizing and editing the output is essential to ensuring your proposal resonates with evaluators.

• The benefits of AI for content generation
  AI can help draft sections of your proposal, suggest language, and create outlines, freeing you to focus on tailoring the response.

• How AI can help with data analysis
  AI can sift through past RFP responses to identify what worked and what didn’t, helping you refine your strategy for future proposals.

• Maintaining a personal touch in AI-generated proposals
  Always combine AI’s efficiency with your expertise and insights to maintain the human element that evaluators are looking for.

The RFP Success Company

Lisa on X

Lisa on Facebook

Lisa on LinkedIn

The RFP Success Company on YouTube

The RFP Success Company on LinkedIn

Subscribe on Apple Podcasts

Email podcast@rfpsuccess.com

LIMITED TIME: RFP FLASH AUDIT

The Role of Contracts in Successful Prime + Sub Partnerships on RFP Success EP036

How to Develop Your RFP Pricing Strategy on RFP Success EP081

How to Make a FOIA Request

Book a Call with the RFP Success Company

Dare to Be Influential: Maximizing Your Positive Influence While Still Being True to You by Lisa Rehurek

The RFP Success Book by Lisa Rehurek

The RFP Success Institute