"Are You Still Doing That Manually?" — Real-World Automation for Law Firms with Mike Smith & Matthew Adams

That one question could be costing your law firm countless hours and missed opportunities.

Today, we’re welcoming two powerful voices in legal automation to the show:

🔹 Mike Smith, a seasoned estate planning attorney and My Legal Academy Ambassador who has embraced automation to reclaim his time and scale smarter.

🔹 Matthew Adams, CEO of MapMatix, an agency helping law firms unlock serious efficiency through automation, integration, and AI strategy.

If you’ve ever felt buried under repetitive tasks or frustrated by tech that doesn’t talk to each other, this is your wake-up call.

You’ll hear how real firms are slashing inefficiencies, how automation and AI actually work in practice (not theory), and how even small firms can compete at a higher level.

If you're ready to rethink what’s possible in your law practice, this episode is your roadmap.



Key Takeaways from Mike and Matthew:

1. Automation Is an Equalizer, Not a Replacement

Automation isn't here to steal jobs—it’s here to make your team more creative and efficient.

Instead of fearing tech, firms should view it as a way to level the playing field with larger competitors.



2. Consistency Is Key to Effective Automation

Automation works best when processes are repeatable and well-defined.

If your workflow changes every week, focus on standardizing before automating.



3. AI Has Promise, But Use It Strategically

AI can enhance client communication and marketing, but it still "hallucinates" and lacks consistency, making it risky for critical legal tasks.

Use it as a copilot, not a pilot.



4. Most Firms Are Underutilizing the Software They Already Have

Many law firms are unaware that tools like Clio or NetDocuments already support automation—no custom code needed.

Optimizing your current stack can sometimes yield quicker wins than buying new software.



5. Don't Over-Automate Untested Processes

Newer firms often make the mistake of trying to automate workflows they haven’t validated yet.

Manual testing first ensures your automation won’t amplify bad processes.

"[AI is] a prediction engine. That's really all it is at this point." — Mike Smith

"Automation is unlikely to replace lawyers... we're helping lawyers and paralegals and other staff to be more efficient, to be able to work on more creative, thoughtful tasks." — Matthew Adams



Get in touch with Mike Smith and Matthew Adams:

Mike’s LinkedIn: https://www.linkedin.com/in/michaelhsmithsav/

MapMatix Website: https://www.mapmatix.com/

Matthew’s LinkedIn: https://www.linkedin.com/in/matt-adams-mapmatix/

Matthew’s Email: matt@mapmatix.com

🚀 Want to SCALE your law firm? Go here:

Ready to finally stop spinning your wheels and actually get things done?

In this second part of the productivity hack series, Sam Mollaei builds on the foundation laid in Part 1 and delivers the full, game-changing framework that’s helping lawyers escape constant overwhelm.

This isn’t another generic tip—it’s a radical shift in how you approach productivity in your firm. Sam’s proven system turns scattered to-do lists into focused, executable strategies fueled by clarity, urgency, and smart delegation.

By applying this framework, you’ll finally start working with intention instead of reaction. If you're ready to stop spinning your wheels and start scaling with precision, this episode is your blueprint.

After hosting AI Advantage for Law with over 300 lawyers last week, one thing became crystal clear:

The fastest-growing firms aren’t chasing more leads. They’re fixing what happens after the lead comes in.

If you missed the masterclass or are ready to implement what was taught, we’re now offering a private AI Intake Audit — personalized to your firm.

• We’ll audit your current intake
• Pinpoint where time and leads are slipping
• Give you a plug-and-play roadmap to automate it all

Book a 1-on-1 AI Intake Audit here → https://schedule.mylegalacademy.com/ai

Key Takeaways from Sam and Neil:

1. The Power of Written Clarity

Execution starts with intention—and that means writing it down.

A clear, actionable plan on paper creates the focus and direction you need to follow through.

2. Deadlines Create Movement

Every step needs a specific deadline—without it, things drift.

When you anchor tasks to a date and time, you trigger momentum and start closing loops.

3. Think in 1 to 3 Day Blocks

Plans that span weeks or months often become wishful thinking.

Narrowing your focus to what can be done in one to three days forces action and results.

4. Delegate Ruthlessly

You shouldn’t be the bottleneck—hand off as much as possible.

Delegation is only powerful if paired with accountability, so make follow-through part of the process.

5. Execution Over Ideas

Ideas don’t build law firms—consistent implementation does.

When you track your time, measure your output, and embrace “done over perfect,” you create real growth.

"Vision sets the direction, knowledge fuels the confidence. But ultimately, it’s the implementation that helps cross the finish line." — Sam Mollaei

🚀 Want to SCALE your law firm? Go here: https://bit.ly/3z7R5qM

⭐️ Want to join our FREE lawyer community? Go here: https://bit.ly/4bUMLZz

Follow us on social:

• My Legal Academy YouTube: https://bit.ly/3KGieDs
• My Legal Academy LinkedIn: https://bit.ly/3X3D5qd
• My Legal...

If your calendar controls you more than you control your firm—this episode will hit home.

Most lawyers don’t have a productivity problem.

They have a clarity problem. A systems problem. A control problem.

In this powerful two-part series, Sam Mollaei reveals the 3 transformational productivity strategies that helped him scale multiple law firms without burning out. These aren’t hacks pulled from a blog—these are battle-tested principles built for the pressures of modern legal practice.

This isn’t about squeezing more into your day. It’s about designing a law firm—and a life—you don’t need to escape from.

If this resonates, don’t stop here.

Want to go deeper into automation, AI, and scaling your firm the smart way?

Book a call with one of our Advisors to go deeper into automation, AI, and scaling your firm the smart way. We’ll map out a strategy built specifically for your firm’s growth.



Schedule here: https://go.mylegalacademy.com/grow-with-us

If you're done surviving and ready to lead, this episode is where the shift begins.

Part 2 builds on this momentum—but Part 1 is where everything starts.

Key Takeaways from Sam:

1. Tech Optimization Advantage

Investing in high-performance technology directly enhances your productivity.

A fast computer, a large monitor, and quality peripherals aren’t just conveniences—they can become strategic assets in your legal practice.



2. Delegation Mastery with Loom

Screen recording tools like Loom make delegation systematic and scalable.

By visually documenting processes, you create clear standard operating procedures that empower your team and free you to focus on higher-value work.



3. Workspace as a Performance Catalyst

Your physical environment isn’t just background—it’s a key driver of performance.

Design a workspace that blends ergonomic comfort, technological efficiency, and personal inspiration to fuel sustained focus and output.



4. Productivity is a Mindset

True productivity goes beyond tools—it's rooted in strategy.

Prioritize focused execution and structured task management.

Adopt frameworks that help you stay consistent while cutting out distractions and low-value tasks.



5. Continuous Optimization Strategy

Your professional setup should evolve with you.

Make it a habit to audit and refine your tools, workflows, and workspace so they continue to support—and not limit—your growing capabilities.

"The mindset is: the more you can delegate, the more you can achieve." — Sam Mollaei

🚀 Want to SCALE your law firm? Go here: https://bit.ly/3z7R5qM

⭐️ Want to join our FREE lawyer community? Go here: https://bit.ly/4bUMLZz

Follow us on social:

• My Legal Academy YouTube: https://bit.ly/3KGieDs
• My Legal Academy LinkedIn: