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Plans vs. Planning: The Churchill Principle for Real Productivity

Plans vs. Planning: The Churchill Principle for Real Productivity

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 “Plans are of little importance, but planning is essential” That quote from Winston Churchill perfectly captures the dilemma we face when it comes to planning. You can subscribe to this podcast on: Podbean | Apple Podcasts | Stitcher | Spotify | TUNEIN Links: Email Me | Twitter | Facebook | Website | Linkedin The Time-Based Productivity Course Get Your Copy Of Your Time, Your Way: Time Well Managed, Life Well Lived The Time Sector System 5th Year Anniversary The Working With… Weekly Newsletter Carl Pullein Learning Centre Carl’s YouTube Channel Carl Pullein Coaching Programmes Subscribe to my Substack The Working With… Podcast Previous episodes page Script | 379 Hello, and welcome to episode 379 of the Your Time, Your Way Podcast. A podcast to answer all your questions about productivity, time management, self-development, and goal planning. My name is Carl Pullein, and I am your host of this show. Planning and organising have their place. Yet, there is a danger of taking them too far and using them as an excuse or as a way to procrastinate. Ultimately, whatever you are planning to do will eventually need to be done. The goal, therefore, is to get to the doing part as quickly as possible. One of the dangers of David Allen’s Getting Things Done book, is the emphasis on organising and doing the weekly review. It’s a procrastinators heaven. An authority in the the productivity space giving you “permission” to spend two to four hours a week planning and reviewing and another large proportion of your time organising and reorganising your lists. Don’t get me wrong. Both planning and organising have their place and as Winston Churchill says, “planning is essential”, but it’s a thin line between helpful and unhelpful planning and organising. In today’s episode, I will share with you some ideas that you can use to ensure that you are following some sound principles with your planning and reviewing. So, that means it’s time to hand you over to the Mystery Podcast Voice for this week’s question. This week’s question comes from Sally. Sally asks, hi Carl, I’m struggling to get myself organised. I have so many things on my desk and on my computer’s desktop I don’t know where to start. I feel like all I do all day is plan what to do and tidy up my lists. How do you avoid over planning and organising? Hi Sally, thank you for your question. Firstly, I must admit I have been down this road of over-planning and organising. I read Getting Things Done in 2009 and loved it. I ditched my Franklin Planner, the “tool” I had been using consistently for over fifteen years, bought myself a nice Quo Vadis notebook (the paper quality was better than Moleskine) and spent a whole weekend setting up the notebook as a GTD tool. I also printed out the GTD weekly review checklist from David Allen’s website and stuck that into the back go my planner and became a GTDer. It took me seven years to realise that I wasn’t getting anything significant done. I had a lot of ideas, plans and goals, yet all I seemed to be doing was reviewing, planning and doing the easy things from my context lists. Replying to emails was much easier than sitting down to write the first chapter of the book I wanted to write. Spending more time mind mapping the presentation I had to give on Friday seemed more important than opening up Keynote and designing the presentation. Yet, ironically, it was an end of year review that forced me to face up to reality and see that while I was excellent at planning and reviewing, I had become terrible at doing the work. And this is one of the most common problem areas I see with many of my coaching clients. The fixation on having everything perfectly organised and planned. You see, the problem here is not that everything is neatly organised and you have the plans to do whatever it is you want to do. The problem is nothing is being done to do those plans. While I was working on my recent Time-Based Productivity course, the project note I had for it was a mess. I had a lot of notes, ideas and thoughts. Yet, I maintained a strict next actions list at the top of the project note as well as links to the documents I was working on. It didn’t matter that below those items was a horror show of ill-thought out ideas and random thoughts. They were there in case I got stuck somewhere. What mattered was the important information was clear and at the top of the note. The note was designed so that the work got done. It was not designed to look pretty. I’ve seen clients with thirty page Word documents detailing their department’s plans for the year. It’s written in some vague management language that leaves a lot to interpretation. It’s as Winston Churchill once said of a similar document from the government’s treasury department: “This paper, by its very length, defends itself from ever being read.” You can spend hours going through a document...
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