Every leader has faced it. A team member is new, overwhelmed, or underperforming—and you don’t know what else to do. Motivation wears off fast. What they need isn’t more hype. What they need is structure.

In this episode of Recruiting Conversations, I walk through how to build a Perfect Day and Perfect Week rhythm for any new or struggling team member. You’ll learn how to introduce it with leadership, not control, and how to coach the system in a way that actually creates change.

[00:00] Introduction – The question: How do I build a Perfect Week or Perfect Day for someone who’s stuck or overwhelmed?
[01:00] Why This Tool Works – People don’t rise to their goals. They fall to their systems.
[02:00] How to Introduce It – Don’t hand them a calendar. Coach the mindset first. Make it about support, not control.
[03:00] The Three Foundational Blocks

• Prospecting (daily, preferably in the morning)

• Pipeline management (afternoons, not first thing)

• Personal development (30 minutes daily)
  [04:00] Example Structure of a Perfect Day

• 8:00 AM: Personal growth

• 8:30 AM: Prospecting

• 10:00 AM: Follow-ups and admin

• 1:00 PM: Pipeline work

• 2:30 PM: Appointments or partner outreach
  [06:00] Example Weekly Themes

• Monday: Follow-ups and weekly planning

• Tuesday: Realtor outreach

• Wednesday: Partner engagement

• Thursday: Prospecting blitz

• Friday: Content, wins, weekly recap
  [07:00] Coaching With the Plan – Review it weekly. Adjust based on real feedback. Turn structure into accountability.
  [08:00] Track Inputs, Not Just Outcomes – Calls made, follow-ups completed, scripts practiced. Focus on what they control.
  [09:00] When They Resist Structure – Don’t push the plan. Coach the vision. Ask questions that lead to buy-in.
  [10:00] Final Challenge – Choose one team member. Schedule a coaching session this week. Build their rhythm together.

• Clarity Creates Confidence – A simple structure helps overwhelmed team memberss feel in control again.

• Three Blocks Drive Growth – Prospecting, pipeline, and personal development are non-negotiables.

• Don’t Just Hand Them the Plan – Introduce the rhythm with belief and co-creation.

• Focus on Inputs Over Outcomes – Great coaching comes from leading effort, not just results.

• Structure Is the Gift – It’s not control. It’s belief turned into a daily rhythm.

You don’t need to motivate your people harder. You need to equip them better. When you help someone build the right rhythm, you give them a path back to momentum.

Want help designing coaching tools like the Perfect Week or implementing a system that scales across your team? Subscribe to my weekly email at 4crecruiting.com or book a strategy session at bookrichardnow.com. Let’s build a culture of clarity that wins.