In Episode 10 of The Top One Podcast, Jerry Corless and Chaz Emerson sit down with Katie Stenson — the consultant who's helped advisors across the platform get to zero inbox — to break down how technology, when applied right, gives you back your time.
A few unfiltered moments from this one:
→ On the #1 problem she sees: "Email overload is by far the number one thing... it leads to that task slipping underneath the rug."
→ On what email is actually for: "Email was made to give information, not hoard information."
→ On the hidden time drain: "Reprocessing is the thing that's taking up time. That's the inefficiencies that so many people are doing."
→ On systems as a path, not a switch: "Systems are small steps towards a big goal."
→ On the real outcome: "Discipline and consistency... is going to drive you closer to that end goal and habit that you're really wanting to develop."
The four areas Katie sees advisors struggle with most:
- Email management
- Task management
- Note-keeping
- File documentation
The tool stack she recommends:
- Outlook for email
- Microsoft To-Do as the single task manager — one list, everything on it
- OneNote for client notes you can send with one click
- Microsoft Teams as the team hub — intake forms, SOPs, onboarding, all in one place
And the line Chaz came back to: "You don't have to buy another piece of technology — you have to utilize what you've got better."
If you've ever lost an hour to reprocessing the same email three times, this is the conversation.
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