As tax season approaches, many accounting firms realize their systems are actually slowing them down instead of helping them stay organized. In this episode, we break down the most common TaxDome mistakes that hold firms back during busy season and what you can do to fix them.

I’m Katie, co-founder of FutureProof Accountant, where we help accounting professionals streamline their operations and workflows using TaxDome so their systems support them when it matters most.

In this episode, we cover:
• Why overly complicated workflows reduce efficiency
• How a lack of ownership creates confusion for your team
• Why consistency matters when using TaxDome
• How to take control of your TaxDome instead of reacting to it
• How to encourage clients to take action inside the system

Automation doesn’t mean doing nothing. TaxDome still requires leadership, clear processes, and consistency to work well. When those pieces are missing, even the best tools can feel overwhelming.

If you want ongoing support, ready-made workflows, and deeper TaxDome training, you can join the FutureProof Accountant Membership. Podcast listeners can save 20% off your monthly membership using code PODCAST20 at checkout:
👉 https://www.cabotandmain.com/futureproofaccountantmembership

Tax season is coming, and the last thing your firm needs is outdated workflows, broken automations, or unclear processes inside TaxDome.

In this episode of the FutureProof Accountant Podcast, Katie walks you through a practical TaxDome Annual Tune-Up designed to help accounting firms get everything updated, aligned, and ready before busy season begins. This training is focused on helping you create clarity inside your system so your team knows exactly what to do and your workflows can support higher volume without chaos.

Inside this workshop-style episode, you’ll learn how to review your core TaxDome resources, set meaningful goals and metrics, and run an annual audit of the templates, workflows, and automations that drive your firm. Katie also covers how to evaluate your team’s readiness, identify gaps before they become problems, and confidently “go live” with an updated system.

This episode is ideal for accounting firms using TaxDome who want to reduce bottlenecks, improve consistency, and enter tax season with confidence instead of scrambling.

To support this training, be sure to download the free TaxDome Tune-Up Checklist to guide you step by step through the process:
👉 https://www.cabotandmain.com

If you want ongoing support, ready-made workflows, and deeper TaxDome training, you can join the FutureProof Accountant Membership. As a bonus for this episode, you can save 30% off your monthly membership using code WORKSHOP30 at checkout:
👉 https://www.cabotandmain.com/futureproofaccountantmembership

What You’ll Learn:

• How to review and organize your core TaxDome resources
• Which TaxDome goals and metrics matter heading into tax season
• How to complete an annual system tune-up
• Which templates, workflows, and automations should be updated
• How to evaluate your team’s readiness for busy season
• A practical checklist to help you confidently go live
• How to avoid common TaxDome issues that slow firms down

In this episode of the FutureProof Accountant Podcast, Katie walks you through one of the most important systems inside any accounting firm: your first winning workflow. Whether your current processes feel clunky, outdated, or only “kind of working,” this episode will help you understand how to build a workflow that is scalable, documented, and reliable for both your team and your clients.

Katie shares how she built her very first workflow on a whiteboard, how keeping workflows “in her head” caused problems later, and how creating a clear, documented process becomes the foundation for growth. You’ll hear real stories about why workflows break, how messy drafts eventually become streamlined systems, and how team ownership transforms when workflows are documented.

This episode explores how strong workflows impact firm sustainability, client experience, and long-term scalability. Katie also walks you step-by-step through Cabot & Main’s process for building and refining winning workflows, including how to document, test, automate, and continuously improve them.

If your accounting firm is growing but your systems aren’t keeping up, this episode will help you understand what needs to change and how to get started.

What You’ll Learn:

• What a “winning workflow” actually is and why it becomes the blueprint for scaling your accounting firm
• How outdated, patchy systems hold your firm back and create bottlenecks for you and your team
• Why documenting your workflows matters and how to turn messy drafts into sustainable processes
• How to refine your workflow through automation, templates, and system connections
• Why team input is essential for creating workflows your staff will use confidently
• How workflows impact client experience, turnaround time, and firm sustainability
• The exact process Cabot & Main uses to create winning workflows for clients
• How to continuously optimize workflows as your tech, team, and services evolve

👉Ready to future-proof your firm with TaxDome templates, customization and automation? Join the FutureProof Accountant Membership and save 20%! Code: PODCAST20 https://www.cabotandmain.com/futureproofaccountantmembership