In this conversation, Ebony C. Stewart, founder and creative director of Ebony Katus Events, shares her insights on destination event planning. She discusses her journey in the event industry, the importance of merging event planning with travel advisory, and the comprehensive planning process for destination events. Ebony emphasizes the significance of understanding guest considerations, building vendor relationships, and the role of empathy in planning. She also highlights the impact of AI in the industry and shares her top destination picks for 2026, while stressing the importance of community within the event planning industry.

Instagram: @ebonycattouseevents

Facebook: ebonycattouseevents

TikTock: @ebonycattouseevents

LinkedIn: LinkedIn.com/ebonycstewart

Chapters

(00:00) Introduction to Destination Events

(02:50) The Planning Process for Destination Events

(06:33) The Benefits of Dual Expertise in Event Planning

(09:04) Timing and Budgeting for Destination Events

(12:53) Guest Considerations in Destination Planning

(15:07) Working with a Destination Planner

(17:33) The Role of AI in Event Planning

(19:57) Common Mistakes in Choosing a Destination

(21:54) Challenges in Destination Event Planning

(24:32) Cultural Perspectives on Time and Work Ethic

(25:07) Leading with Empathy in Event Planning

(27:11) Top Destinations for Events in 2026

(30:14) Unique Caribbean Experiences: St. Vincent and Beyond

(33:02) The Importance of Community in the Event Industry

(37:00) Rapid Fire: Preferences and Trends in Event Planning

(39:46) Dream Clients and Ideal Events

(45:09) Closing Thoughts and Future Connections

In this episode of the 10 Minute Planner, Cheyenne Lespinas discusses the transition to video content, shares insights from the Smart Meetings conference, and provides valuable advice for clients looking to turn their event visions into reality. The episode also introduces the Planner Hotline, where listeners can seek advice and resources for event planning.

(00:00) Introduction to the 10 Minute Planner

(03:13) Transitioning to Video Content

(06:10) Industry Moments: Insights from Smart Meetings

(12:01) Client Corner: Turning Vision into Reality

(27:48) Planner Hotline: Advice and Resources

event planning, podcast, industry insights, client advice, video content, event vision, planner resources

Welcome to the world of event planning, where chaos meets creativity! In this episode of the 10 Minute Planner, Cheyenne Lespinas shares her personal journey and the profound reasons behind her passion for planning unforgettable events. Join us as we explore the beautiful chaos of event planning and the magic that happens when everything comes together.

1. **The Beauty of Chaos**

Event planning is often viewed as a stressful job, but for Cheyenne, it’s a thrilling adventure that she embraces wholeheartedly. She describes the chaotic days filled with late-night vendor calls, last-minute changes, and the exhilarating challenge of managing multiple tasks simultaneously. For her, navigating this whirlwind is not just a job; it’s a passion that fuels her every day.

2. **Creating Magical Moments**

One of the most rewarding aspects of event planning is witnessing the transformation from chaos to calm. Cheyenne highlights the moment when the lights dim, and the guests are seated, ready to experience the culmination of weeks or even months of hard work. It’s in these moments that all the behind-the-scenes efforts are validated, as no one sees the hiccups or backup plans—only the magic unfolds before them.

3. **The Stories Behind Every Event**

Every event has a story to tell, whether it’s a wedding, a corporate gala, or a community fundraiser. Cheyenne emphasizes the importance of connection—seeing couples exchange vows, nonprofits raising awareness, and brands bringing people together. These are not just events; they are meaningful experiences that leave a lasting impact on everyone involved.

4. **The Lessons Learned**

Event planning has taught Cheyenne invaluable lessons in patience, leadership, and empathy. She shares how she learned to listen, adapt, and celebrate progress over perfection. Each event, no matter how meticulously planned, may not go according to the script, but it’s the intention behind the planning that truly matters. Cheyenne’s mantra "eff it, we’re here now" encapsulates her approach to overcoming challenges with grace and creativity.

5. **The Emotional Impact**

Cheyenne reflects on the emotional moments she witnesses at events, such as the joy of a bride’s parents seeing their child marry or the gratitude expressed at corporate events that give back to the community. These moments fuel her passion and reinforce her belief that event planning is about more than just logistics—it’s about making people feel seen and heard.

Key Takeaways:

- Embrace the chaos of event planning as a source of creativity.

- Focus on creating meaningful connections through every event.

- Learn to adapt and celebrate progress rather than strive for perfection.

- Remember the emotional impact of your work on others.

For booking and inquiries: cheyennel@simplyeevents.com

Tags: event planning, Cheyenne Lespinas, 10 Minute Planner, creating experiences, wedding planning, corporate events, community engagement, storytelling in events, passion for planning.