For MSP’s, winning back past clients is actually one of the easiest and cheapest opportunities… are you overlooking this? Also this week, the horrendous truth of how MSPs are losing sales opportunities and annoying existing clients on the phone, and the MSP who thinks you should sell Google Workspace, not Microsoft.

Welcome to Episode 354 of the MSP Marketing Podcast with me, Paul Green, powered by the MSP Marketing Edge.

How to win back a client who dared to leave you for another MSP

I want to talk about a type of prospect that almost no MSP ever follows up with.

The prospect is a client who left you in the past.

Let me make the case right now for why winning back these kind of people is actually one of the easiest, cheapest, and maybe even most overlooked opportunities in your entire marketing.

Winning back a client who left you is up to five times more cost-effective than winning a brand new client.

If you think about it, they already know your name, your reputation, they know roughly what working with you is like, even if you’ve changed in the year since they left. And yet research consistently shows that most B2B businesses do not do this. Almost three quarters of companies have no win-back process at all. They lose a client and that’s the end of the story. So why does this happen? And specifically, why does it happen with MSPs?

I wonder, is it down to pride and discomfort? Because I don’t know about you, but I know for me, it feels a little bit awkward to go back to someone who chose a competitor over you. It’s one thing if you pitch to someone and they choose a competitor in the first place, but if you’ve worked with someone for a couple of years and then they leave you for a competitor, that’s where it almost feels slightly personal, doesn’t it? And it can feel a lot more awkward. It almost feels like you’re admitting weakness or you’re chasing them and you don’t want to be. I guess if you put it in ex-boyfriend/ex-girlfriend terms, you don’t want to be the ex that reaches out because that’s uncomfortable.

But they’re not an ex-boyfriend or an ex-girlfriend, they’re an ex-client, and that discomfort is costing you easy revenue that’s sat there to be collected. Let’s be clear about the kind of clients we’re talking about here… We’re not talking about the ones that have been acquired by another business, that business is gone. We’re not talking about the ones that have gone bust, obviously that business is gone as well. We’re talking about if they have switched from you to another MSP. So let’s talk this through and all the aspects of it.

Let’s deal with timing first, this matters more than you would think. If you reach out too soon, you are the needy ex and of course they’re still in the honeymoon period with their new provider. But if you reach out too late, you’ve completely missed the window where they realise that the grass wasn’t greener on the other side. Because that’s why someone switches, isn’t it? They leave you for another MSP thinking that with the other MSP the grass is going to be greener. And there does come a point where they realise that actually, some of the things are going to be different with that other MSP, but some things will be worse, some things will be better because every MSP operates and delivers in quite a different way.

We did a little bit of research on this and the research broadly supports a timing window somewhere between two to six months after they leave. And my gut feel would be towards the back of that. So if they leave you in January, you should be reaching out in June… April, May, June kind of time. And most attempts to win back a client happen far too early. They happen at the point that someone cancels or the point that the client says they’re not going to sign another contract. That’s the wo...