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Duplicate vendors can lead to internal and external fraud. Here is how to eliminate duplicate vendors in the vendor master file, how to prevent them in the first place, and which vendors I’ve seen that always have duplicates.

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Check out my website training.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to reduce the potential for fraudulent payments, compliance fines or bad vendor data. The Vendor Process Training Center for 173+ hours of weekly live and on-demand training for the Vendor team.

Links mentioned in the podcast + other helpful resources:

• Standardize Vendor Addresses: Smarty - https://smarty.com/
• National Cybersecurity Alliance Cybersecurity Awareness Month 2026: https://www.staysafeonline.org/cybersecurity-awareness-month
• YouTube Channel: https://www.youtube.com/c/DebraRRichardsonLLC
• Ask Vendor Process Questions: AskVeraTM
• Authentication Free Training: 3 Step Vendor Setup & Maintenance Process Workshop
• Do You Have A Controlled Vendor Process? Roadmap to a Controlled Vendor Process
• Free Download: Vendor Validation Reference List with Resource Links https://training.debrarrichardson.com/validation-reference
• Vendor Process Training Center - https://training.debrarrichardson.com
• Customized Fraud Training: https://training.debrarrichardson.com/customized-fraud-training
• Free Live and On-Demand Webinars: https://training.debrarrichardson.com/webinars
• Vendor Master File Clean-Up: https://training.debrarrichardson.com/cleanup
• YouTube Channel: https://www.youtube.com/c/DebraRRichardsonLLC
• More Podcasts/Blogs/Webinars https://training.debrarrichardson.com
• More ideas? Email me at debra@debrarrichardson.com
• Music Credit: www.purple-planet.com