Welcome back to The Tech-Savvy Dietitian Podcast, where we believe your systems should support your practice — not sabotage your sanity. I’m your host, Courtney Vickery, a registered dietitian turned web designer and tech translator for private practice owners who are tired of playing calendar Tetris and inbox detective.

If you’re a non-diet, weight-inclusive provider who’s feeling drained by endless admin tasks and unaligned inquiries, this episode will show you how to set up an inquiry or waitlist form that helps filter in the right clients — with empathy and clarity.

You’ll learn how to:

• Use conditional logic to create filtering questions

• Write inquiry forms that align with your non-diet, weight-inclusive values

• Automate your pre-screening process with tools like Practice Better or Google Forms

• Avoid collecting unnecessary PHI (protected health information)

• Set up kind, clear automated replies that educate and connect with curiosity

1. Filtering isn’t cold — it’s kind. You’re protecting your time and your potential client’s energy.

2. Clarity prevents burnout. When your form communicates your approach upfront, you spend less time manually vetting.

3. Automation = boundaries. Tools like Practice Better or Google Forms with conditional logic can save hours of admin work.

4. Neutral language matters. You can gently introduce non-diet principles without alienating those still early in their journey.

• Add a filtering question to your current inquiry form

• Write a template email that explains your approach once (and reuse it)

• Audit your form for conditional logic options

• Add a checkbox like: “I understand that this practice does not provide weight loss counseling as a primary service.”

• Practice Better – for HIPAA-compliant forms and automations

• Google Forms + Google Sheets – for basic workflows

• Zapier – for connecting tools

• Clinician Crew – for prebuilt templates and peer support

• Clinician Crew Membership – Templates + community for weight-inclusive providers

• Declet Designs – Website, branding, and tech strategy for clinicians

• Book a Tech Strategy Session – Get hands-on help setting up your systems

Next week, we’ll be talking about how to set up a smarter client onboarding system that welcomes clients seamlessly — without adding to your workload.

If today’s episode helped your practice feel a little lighter, share it with a friend or leave a quick review!
Follow along at decletdesigns.com or come hang out with us in Clinician Crew.

Title: Why You're Drowning in Admin Work in your private practice
Summary: A deeper look at the biggest admin traps in private practice and how to fix them.
Timestamps:
00:00 – Welcome + what we’re covering
03:12 – Why burnout happens in admin work
07:45 – How to simplify your workflow
12:30 – Quick wins to automate today
Resources Mentioned: Practice Better, Zapier, Mailbutler
Connect: Work with us

The Dietitian Turned Designer has an exciting announcement: We are moving to a Seasons model! Listen to this episode to learn more about this exciting update!

In this episode, Courtney discusses the recent workshop topic from the Clinician Crew - how to use Google Workspace to run your entire private practice. Learn how to make the most out of your Google Workspace subscription and even run all aspects of your private practice using the apps included in Google Workspace.

*Nothing mentioned in this podcast is meant to be legal advice.

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SCHEDULE A STRATEGY CONSULT

REQUEST A WEBSITE AND SEO REVIEW

WORK WITH COURTNEY

In this episode of Dietitian Turned Designer, I dive into the reasons why private practice owners should consider starting a podcast. I chat about the stats of having a podcast, enhancing visibility, connecting with your audience and sharing valuable information in a personable way. I also share my favorite content creation tips and success metrics. Learn more about the value of a podcast and get actionable tips for you to start leveraging a podcast for your private practice.

LET'S WORK TOGETHER

SCHEDULE A CONSULTATION

JOIN ME ON INSTA

Join me on this episode of Dietitian Turned Designer as I pull back the curtain on my blog writing process.

I'll be sharing how I use a content writing tool to optimize my blog posts for search engines, providing in-depth analysis and comparing my content to top competitors.

Tune in to discover how this AI-integrated tool offers smart headings, suggested questions, and helps me generate long-form articles with improved descriptions. I

'll also discuss the importance of website structure and keywords, offering valuable insights for entrepreneurs and healthcare professionals looking to enhance their online presence.

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LET'S WORK TOGETHER

SCHEDULE A CONSULTATION

FOLLOW ME ON INSTA

In this episode of Dietitian Turned Designer, I discuss the importance of offboarding clients and share valuable insights and actionable tips on creating a seamless offboarding experience.

I provide details on using templates and Canva to guide you through the process and offer advice on incorporating some personal touches.

Listeners will also learn how to use platforms like Practice Better and Google Workspace to streamline the offboarding process. So, join me as I dive into the intricacies of client offboarding and share my expertise in creating a supportive and dynamic environment for weight-inclusive private practice owners.

JOIN THE CLINICIAN CREW

LET'S WORK TOGETHER

SCHEDULE A CONSULTATION

FOLLOW ME ON INSTA

In this episode, we dive into the important role of website design and branding in building a successful nutrition business. Courtney and Whitney share their experiences and insights on the impact of a well-crafted website, effective copywriting, and email marketing in attracting clients and driving sales. Join us as we explore the intersection of design, marketing, and nutrition entrepreneurship!

FREE Masterclass: How to get more clients with your Google Business Profile:

Hosted by Courtney on Thursday, November 16th at 1:00 PM EST - Discover how to leverage the untapped potential of your GBP listing, boost your visibility, and stand out from the competition. With these expert tips, you'll leave this masterclass with a new game plan, ready to make your practice the go-to choice in your area.

Whitney's bio:

Whitney Bateson, MPH RD is a business owner and digital nomad (she's been traveling and working outside the US for over 5 years!). She is the creator of The Dietitian Website System, a live 6-week group program that helps nutrition entrepreneurs create beautiful, functional, profitable websites (without the tech overwhelm!), that generate more traffic and attract more clients. Since 2018, Whitney and her team have helped 100+ entrepreneurs establish themselves online, help more people, and confidently build thriving nutrition businesses (that can be run from anywhere!).

Enrollment in Whitney's signature website program, The Dietitian Website System, opens soon! Go to whitneybateson.com/dws to see inside the course and get on the waitlist for the next cohort starting in January 2024. You'll also be the first to know about her epic Black Friday sale for DWS (save over $1,000!).

Download free resources to gain clarity in your business and thrive online, like Whitney’s Abundant Profit Planner or Service Mapping Workbook, available at whitneybateson.com/resources.

Want to make more in 2024? Join Whitney’s upcoming workshop, Planning Your Path to a $100k+ Nutrition Business: Learn How to CORRECTLY Price and Package Your Services to Build YOUR 6-Figure Nutrition Business (Without Overwhelm or Imposter Syndrome, Even If You’re Just Starting Out), on Tuesday, Nov 14 at 7 pm ET. Register at whitneybateson.com/pathto100k.