In every episode of the Weightless Productivity Podcast, we mention surgical responsiveness. So, what is it? In this episode we'll dive further into what it means to be surgically responsive. It's much different from being immediately responsive, and has a lot more to do with intentionality and reliability. We'll talk about being immediately responsive to some email messages, but reliably responsive for all email email messages that merit a response.

ABOUT THE WEIGHTLESS PRODUCTIVITY PODCAST

We're here to help you solve the email problem once and for all, to get to "inbox zero" at least once a day, and to live in digital serenity while becoming surgically responsive! As we build up more content, we build a framework that synthesizes the best of this content and efficiently presents it in a way that you can implement all at once. Sign up for our newsletter to hear about all new posts at www.weightlessproductivity.com. Thanks so much for listening!

AI VOICES, HUMAN IDEAS

Yep, these are AI voices! Recordings were done using AI technology to provide a Podcast experience, but all of the topics here are based on original content written by a Fortune 500 executive with experience researching and applying these strategies for over 20 years across multiple industries, at multiple organizations. Everything conveyed here is time-tested in the real world, and fortified with research.

CITED SOURCES

Botelho, E. L., Powell, K. R., Wong, S., & Kim, D. (2018). The CEO next door: The 4 behaviors that transform ordinary people into world-class leaders. Currency.

OWNERSHIP AND COPYRIGHT DISCLAIMER

All content on Weightless Productivity, including but not limited to blog posts, podcast episodes, and associated materials, is the exclusive property of WeightlessProductivity.com. Unauthorized use, reproduction, or distribution of this content is strictly prohibited without explicit written permission. All rights are reserved.

This podcast is for informational purposes only and does not constitute financial legal, medical, or professional advice. By listening, you agree to our terms & disclaimers, available at weightlessproductivity.com/terms

This podcast discusses strategies and concepts from various productivity experts, books, and research. Any ideas referenced from external sources are attributed to their respective authors. We do not claim ownership of all ideas presented. If an attribution was unintentionally omitted, please contact us at weightlessproductivity@gmail.com

In previous episodes we've discussed processing email into an Archive folder. When the time comes to do that processing, we want to move through it at a rapid pace, quickly scanning and clearing anything from the inbox that doesn't require a response, or the creation of an action item. When we have items that we've read and want to keep, but that don't need action or a response, a rapid way to move those is with Outlook Quick Steps. This episode will teach you about how to use and customize Quick Steps, so you never need to touch the mouse or drag and drop an email. With the click of a shortcut key sequence, the email in front of you will be instantly processed from your inbox or chatter box into the Archive folder. Enjoy this technique, and add it to your workflow to take another step toward surgical responsiveness and digital serenity!

ABOUT THE WEIGHTLESS PRODUCTIVITY PODCAST

We're here to help you solve the email problem once and for all, to get to "inbox zero" at least once a day, and to live in digital serenity while becoming surgically responsive! As we build up more content, we build a framework that synthesizes the best of this content and efficiently presents it in a way that you can implement all at once. Sign up for our newsletter to hear about all new posts at www.weightlessproductivity.com. Thanks so much for listening!

AI VOICES, HUMAN IDEAS

Yep, these are AI voices! Recordings were done using AI technology to provide a Podcast experience, but all of the topics here are based on original content written by a Fortune 500 executive with experience researching and applying these strategies for over 20 years across multiple industries, at multiple organizations. Everything conveyed here is time-tested in the real world, and fortified with research.

OWNERSHIP AND COPYRIGHT DISCLAIMER

All content on Weightless Productivity, including but not limited to blog posts, podcast episodes, and associated materials, is the exclusive property of WeightlessProductivity.com. Unauthorized use, reproduction, or distribution of this content is strictly prohibited without explicit written permission. All rights are reserved.

This podcast is for informational purposes only and does not constitute financial legal, medical, or professional advice. By listening, you agree to our terms & disclaimers, available at weightlessproductivity.com/terms

This podcast discusses strategies and concepts from various productivity experts, books, and research. Any ideas referenced from external sources are attributed to their respective authors. We do not claim ownership of all ideas presented. If an attribution was unintentionally omitted, please contact us at weightlessproductivity@gmail.com

Getting to Inbox Zero once a day can be a fantastic goal in achieving digital serenity, because it ensures that we get through even the most difficult emails that tend to sit at the bottom of the inbox, causing procrastination. It can also lead to mismanaging priorities, allowing others to dictate urgencies, and creating unnecessary back-and-forth email chains. Enjoy this episode on the importance of getting to Inbox Zero once a day, but not striving to stay there all day!

ABOUT THE WEIGHTLESS PRODUCTIVITY PODCAST

We're here to help you solve the email problem once and for all, to get to "inbox zero" at least once a day, and to live in digital serenity while becoming surgically responsive! As we build up more content, we build a framework that synthesizes the best of this content and efficiently presents it in a way that you can implement all at once. Sign up for our newsletter to hear about all new posts at www.weightlessproductivity.com. Thanks so much for listening!

AI VOICES, HUMAN IDEAS

Yep, these are AI voices! Recordings were done using AI technology to provide a Podcast experience, but all of the topics here are based on original content written by a Fortune 500 executive with experience researching and applying these strategies for over 20 years across multiple industries, at multiple organizations. Everything conveyed here is time-tested in the real world, and fortified with research.

CITED AND ADDITIONAL SOURCES

Bernal, N. (2020, January 5). Everything you thought you knew about Inbox Zero is wrong. WIRED UK.

Cohen, D. (2020, September 22). How to communicate in the work-from-home era, according to the guy who invented Inbox Zero. GQ.

Eyal, N. (2019). Indistractable: How to control your attention and choose your life. BenBella Books.

Ferriss, T. (2007). The 4-hour workweek. Crown Publishing.

Kushlev, K., & Dunn, E. (2015). Checking email less frequently reduces stress. Computers in Human Behavior, 43, 220–228.

Mark, G., Gudith, D., & Klocke, U. (2008). The cost of interrupted work: More speed and stress. Proceedings of CHI 2008.

McGowan, M. (2018). The cognitive (insidious) effect of email.

McIntire, C. (2023). Inbox Zero. BYU Marriott Magazine.

Newport, C. (2021). A world without email: Reimagining work in an age of communication overload. Portfolio.

Psychology Today. (2015). You’ve got mail: Checking your email often is bad for your health.

Sheldon, R. (2022). What is Inbox Zero? TechTarget.

Slack. (2019). Inbox Zero and other productivity myths.

OWNERSHIP AND COPYRIGHT DISCLAIMER

All content on Weightless Productivity, including but not limited to blog posts, podcast episodes, and associated materials, is the exclusive property of WeightlessProductivity.com. Unauthorized use, reproduction, or distribution of this content is strictly prohibited without explicit written permission. All rights are reserved.

This podcast is for informational purposes only and does not constitute financial legal, medical, or professional advice. By listening, you agree to our terms & disclaimers, available at weightlessproductivity.com/terms

This podcast discusses strategies and concepts from various productivity experts, books, and research. Any ideas referenced from external sources are attributed to their respective authors. We do not claim ownership of all ideas presented. If an attribution was unintentionally omitted, please contact us at weightlessproductivity@gmail.com