Welcome to another Coffee Chat Take! A bite-sized episode designed to feel like a quick voice note from a friend who gets it.

If you’ve been feeling the weight of growth and wondering why it doesn’t feel as good as it looks, this is your reminder: you don’t need to work harder. You need the right structure.

Today, I’m talking about a trap I see way too many consultants fall into, doing CEO-level work without the CEO-level systems to support them. On the outside, things look great. You’re booked out, clients love you, and the opportunities keep coming.

But behind the scenes? You’re juggling endless details, repeating the same tasks, and cleaning up problems that shouldn’t exist in the first place.

If you’re tired of your days being filled with chasing client info, fixing preventable mistakes, or typing the same email for the tenth time, this one’s for you. I’m sharing a real client story that might sound a lot like yours and the one shift that helped her stop working harder and start leading her business like a CEO.

In this short but powerful episode, you’ll learn why success can start to feel heavier instead of lighter, how to pinpoint the process that’s draining you the most, and the simple way to start building systems that give you back your time, energy, and focus.

Resources Mentioned:

EP 217 - You’re Not Behind, You’re Just Building Without Support

🔍 Want to see exactly what’s going on behind the scenes in your business?

Grab the Back Office POWER Checklist which is a simple, fillable Google Doc you can complete right on your screen. It will help you spot what’s working, what’s missing, and where your systems are quietly slowing you down, so you can focus on fixing the real issues instead of chasing surface-level solutions.

Let’s Stay Connected:

Follow @mindyourtimepodcast and @the_shannonbaker on Instagram

Let me know your thoughts! Click here to send me a text.

Leave a Rating and Review: https://ratethispodcast.com/mindyourtime

Ever felt like a fraud despite your success because behind the scenes you’re scrambling just to keep up?

The truth is the problem isn’t you. You’ve simply outgrown the systems you started your business with. The most successful service providers often struggle the most with backend operations because they’re brilliant at delivery but haven’t had time to build the foundation their business actually needs.

In this episode, I share my own journey from booked-out VA to systems strategist and reveal the clarity that changed everything. Backend chaos isn’t solved by doing more!

It’s fixed by building an infrastructure that supports your zone of genius. You’ll learn why you can’t fix what you can’t see, how to pinpoint the system causing the most stress, and how one small intentional change can bring immediate relief.

I’ll walk you through the quick wins that bring relief right away and show you how the Systems & Sanity Suite inside the Mind Your Time Society can help you build the structure you need, one system at a time without pressure and without having to do it all alone.

Here’s what we will unpack today:

2:28 – How I went from being booked out as a VA to realizing my backend was dragging me down and what I actually needed instead of another offer

3:50 - Why every client feels like a different experience, and how missing systems are the reason things feel scattered and heavy

4:13 – Why disorganization isn’t your fault and how to reframe the belief that you’re just “bad at systems”

6:24 – How the Back Office POWER Checklist can help you identify what’s missing in your back office and where to start fixing it

8:35 - How a simple, repeatable onboarding workflow transforms client trust: guiding them with clarity, care, and confidence, without you having to explain everything every time

10:12 - A quick win challenge to help you spot what’s really slowing you down and take the first step toward clarity

11:37 – What’s inside the Systems & Sanity Suite and how the Mind Your Time Society gives you structure without pressure

Related Episodes Mentioned:

Episode 212 - The 6 Core Systems Your Business Needs to Grow Without Burnout

Resources Mentioned:

🔍 Ready to get clear about what’s really happening in the back end of your business?

The Back Office POWER Checklist is a fillable Google Doc you can complete online (no printing, no overwhelm). It helps you uncover what’s working, what’s missing, and where your systems are silently slowing you down so you can fix the real problems, not just the symptoms.

🔧 Ready to simplify your back office and finally feel in control?

Join The Mind Your Time Society , your space for smart systems, sanity-saving tools, and real support. You’ll get access to the Systems & Sanity Suite which contains plug-and-play templates, strategy driven resources, and access to expert guidance so you can run your business like a pro without the overwhelm.

Let me know your thoughts! Click here to send me a text.

Leave a Rating and Review: https://ratethispodcast.com/mindyourtime

Welcome to another Coffee Chat Take! A bite-sized episode designed to feel like a quick voice note from a friend who gets it.

If you’ve been feeling the weight of growth and wondering why it doesn’t feel as good as it looks, this is your reminder: you don’t need to work harder. You need the right structure.

Today, I’m talking about a trap I see way too many consultants fall into, doing CEO-level work without the CEO-level systems to support them. On the outside, things look great. You’re booked out, clients love you, and the opportunities keep coming.

But behind the scenes? You’re juggling endless details, repeating the same tasks, and cleaning up problems that shouldn’t exist in the first place.

If you’re tired of your days being filled with chasing client info, fixing preventable mistakes, or typing the same email for the tenth time, this one’s for you. I’m sharing a real client story that might sound a lot like yours and the one shift that helped her stop working harder and start leading her business like a CEO.

In this short but powerful episode, you’ll learn why success can start to feel heavier instead of lighter, how to pinpoint the process that’s draining you the most, and the simple way to start building systems that give you back your time, energy, and focus.

Resources Mentioned:

Episode 216 - The Must-Fix Business Systems That Make or Break Your Growth

🔍 Want to see exactly what’s going on behind the scenes in your business?

Grab the Back Office POWER Checklist which is a simple, fillable Google Doc you can complete right on your screen. It will help you spot what’s working, what’s missing, and where your systems are quietly slowing you down, so you can focus on fixing the real issues instead of chasing surface-level solutions.

Let’s Stay Connected:

Follow @mindyourtimepodcast and @the_shannonbaker on Instagram

Let me know your thoughts! Click here to send me a text.

Leave a Rating and Review: https://ratethispodcast.com/mindyourtime