What does it really mean to run your business with an AI-first mindset?

In this episode of Real AI Use Cases – Business Owners Roundtable, host Elizabeth Gearhart and co-host Richard Gearhart are joined by futurist Kevin Surace and business leaders Tyler Dunnigan and Jen Millard to break down how AI is transforming productivity, decision-making, and even creativity in real-world businesses.

From analyzing factory workflows using video AI to generating investor pitch decks, optimizing Excel formulas, and even organizing your home—this conversation reveals how AI is no longer optional. It’s becoming the “third person in every meeting” and a core driver of competitive advantage.

• AI-first businesses use AI multiple times per hour, not occasionally

• AI handles low-value tasks (writing, formulas, analysis) so humans focus on strategy and expertise

• It acts as a real-time advisor for research, ideation, and decision-making

• AI tools can analyze videos, images, and large datasets instantly

• Creative roles aren’t disappearing—but they are evolving fast

• Speed, cost, and output are improving dramatically with AI adoption

• Businesses that embrace AI now will outperform those that hesitate

• What “AI-first” actually means in day-to-day business operations

• Using AI for:

  • Press responses and professional writing

  • Complex Excel formulas and data analysis

  • Market research and ideation

  • Investor pitch customization

  • Workflow optimization using video analysis

• AI as a “third brain” in meetings and decision-making

• How AI is reshaping creative industries like graphic design

• The future of productivity: doing more, faster, with fewer resources

• Why prompting is becoming a core business skill

• Analyzing 42,000+ time entries to uncover business insights

• Using AI to evaluate factory operations and suggest improvements

• Customizing investor decks based on audience priorities

• Using AI as a brainstorming partner and strategic advisor

• Planning storage and logistics using image + volume analysis

• Creating and refining presentations with AI-generated slide decks

AI isn’t replacing business owners—it’s amplifying them.
The winners in this new era will be those who integrate AI into their workflow consistently and strategically.

What is an “AI-first” mentality?
It means defaulting to AI as your first step for tasks like research, writing, analysis, and ideation—before doing them manually.

How often should I be using AI in my business?
Top performers in this episode report using AI multiple times per hour to maximize efficiency.

Will AI replace creative professionals?
Not entirely—but it will change the role. Creatives who learn AI tools will thrive; those who don’t may struggle.

What are the easiest ways to start using AI today?

• Writing and editing content

• Creating Excel formulas

• Summarizing data or reports

  ...

• (00:00:00) - Intro Owners Roundtable
• (00:01:22) - Kevin Surace
• (00:04:21) - Tyler Dunagin
• (00:05:06) - Jen Millard
• (00:07:03) - Richard Gearhart
• (00:09:51) - Elizabeth Gearhart
• (00:13:05) - Panel