Episode Description:

Wrapping up the highlighting portion of the Back to Basics Series, Areaka Jewell walks you through how to highlight proofs of compliance — those attachments like training records, memos, and reports that show your agency is doing what its policies say it does. Learn how to keep your highlights simple, consistent, and easy for assessors to follow, while avoiding the most common mistakes that make reviews take longer.

Key Takeaways:

• Start by reviewing the standard’s proof of compliance section and noting how many examples and what timeframe is required.

• Highlight both the document title and the date (if applicable) and include any key notations like approvals or signatures.

• Keep highlight labels simple — use “Proof 1,” “Year 1,” or short keywords. Avoid adding names or dates.

• When linking, deselect the default checkbox for the standard statement if your highlight supports a specific bullet.

• Consistency and simplicity make it easier for assessors to follow and for you to maintain across cycles.

Timestamps:

00:00 – Introduction and overview of the Back to Basics highlighting series

01:22 – Step 1: Review the proof of compliance requirements and timeframe

02:27 – Step 2: What and when to highlight in your proofs

03:33 – Step 3: Labeling your highlights clearly and consistently

05:06 – Step 4: Linking your highlights to the right part of the standard

06:22 – Wrap-up: Keep it simple, intentional, and repeatable

Companion document to download:

Back to Basics Series: Highlighting Part 2 of 2

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