Building ABA Teams That Thrive (Part 2): Managing ABA Business Caseloads

In this follow-up episode, April and Stephen sit down once again with Maria and Caitlyn from ABYay! to continue the conversation on what it takes to lead, support, and grow successful ABA teams.

This time, they explore the nitty-gritty of treatment plans, report writing, and building sustainable caseloads for BCBAs and supervisors. From clear documentation to curiosity-led feedback, Maria and Caitlyn offer a behind-the-scenes look at the systems and mindset that keep their staff supported and clients progressing.

🔍 Inside the Episode:

📝 Templates are training tools: Caitlyn shares how structured report templates and rubrics help RBTs and new staff understand treatment plans—without overcomplicating them.

🔁 Frequent check-ins matter: Supervisors often feel overwhelmed at first. Caitlyn and Maria emphasize that regular touchpoints and open conversations about workload are key.

📋 Training that actually works: April and Stephen dig into how ABYay! makes sure technicians understand treatment plans before stepping into the field. Caitlyn explains their hands-on approach to onboarding and training—it’s all about readiness, not just compliance.

⚖️ What is a "manageable" caseload? Maria shares that the average BCBA caseload at ABYay! is six. Some carry more if they can handle it ethically, but the emphasis is always on feedback, reflection, and customization.

🧠 Building reflective supervisors: Supporting supervisors means more than just telling them what’s right or wrong. Maria talks about using curiosity and self-awareness as tools for long-term professional growth.

👥 One tech per full-time case: Caitlyn explains why ABYay! assigns a single technician to 35–40 hour cases. This consistency supports stronger relationships and better outcomes for kids—and it makes supervision smoother too.

💡 Bottom line: There’s no one-size-fits-all for caseloads or staffing. But the common thread? Intentionality. This episode is a must-listen for ABA leaders who want to build not just teams, but ecosystems of support.

💼 This Episode is Sponsored by MarginKeepers

Because managing people and your numbers shouldn't feel impossible.

📌 Free Resources from MarginKeepers:

📥 10 Essential Accounting Tips for Established ABA Owners → Email them with this subject line to get practical, jargon-free advice you’ll actually use.

📄 Tax Compliance Flyer → Download for free and stay ahead of issues that affect pay, compliance, and peace of mind.

📊 ABA Chart of Accounts → Request it via email to start tracking the right numbers in the right way.

https://3piesquared.com/ — MarginKeepers has built resources for practices like yours:

• 10 Essential Accounting Tips for Established ABA Owners: Request them (email with this subject line). Practical. Actionable. No jargon.

• Tax Compliance Flyer: Available for free. Because you deserve peace of mind—and your staff deserves consistency.

• Request your free Chart of Accounts by emailing MarginKeepers.

Building ABA Teams That Thrive: Structure, Support & Culture!

Sponsored by MarginKeepers

In this two-part episode, April and Stephen sit down with Maria and Caitlyn—two key leaders at ABYay!—for a grounded, practical discussion on how to truly support the people working within your ABA business. From building trust through frequent check-ins to revamping training based on staff feedback, this conversation is a must-listen for anyone managing teams in behavior analysis.

Together, they share how ABYay! is doing things differently: fostering collaboration, empowering supervisors, and intentionally building a culture where everyone feels heard, connected, and supported.

🔍 Inside the Episode:

🗓 9:53 – “Little and often.” Why frequent check-ins with BCBAs and supervisors are better than the once-every-six-months approach

🏠 15:17 – In-home services challenges: when support falls through the cracks, learners suffer. April shares how this shows up in the field

🤝 18:35 – Caitlyn on creating a culture of connection through individual check-ins and bi-weekly supervisor meetings

🌍 19:33 – April shares why diversity of thought and background among BCBAs strengthens your problem-solving

🧘‍♀️ 23:58 – Maria’s people-first philosophy: why work-life balance and staff comfort build trust—and a stronger business

📚 30:54 – Caitlyn explains how ABYay! built training systems based on staff input, not just clinical norms

https://3piesquared.com/ MarginKeepers has built resources for practices like yours:

• 10 Essential Accounting Tips for Established ABA Owners: Request them (email with this subject line). Practical. Actionable. No jargon.

• Tax Compliance Flyer: Available for free. Because you deserve peace of mind—and your staff deserves consistency.

• Request your free Chart of Accounts by emailing MarginKeepers

👉 Visit 3piesquared.com to request these free tools and start making finance one less thing to worry about.

🎧 Whether you're running a small team or a large organization, this episode will give you real, replicable strategies for building an ABA company that puts people first—and thrives because of it.

🎙 Would You Rather? Real ABA Leaders Tackle Tough Choices

In this fun but revealing episode of the ABA Business Leaders Podcast, April hosts a powerhouse panel of ABA business owners—Chris, Jennifer, Mallory, Robin, and Alecia—for a special “Would You Rather?” edition. The game might be light-hearted, but the insights are anything but. From delegation and burnout to payroll panic and exit strategies, this group doesn’t hold back.

With decades of combined experience and plenty of real talk, the panel shares the hard decisions ABA leaders face every day—and how to move through them with clarity, care, and courage.

🔍 Inside the Episode:

🤹 Robin reflects on trying to do it all: The trap of trying to juggle motherhood and business without support

📞 Chris offers practical advice: Why every ABA business should start with a virtual number (and never use your personal one!)

📈 Mallory and Chris weigh the risk: Fast growth vs. slow and steady—what’s sustainable when you’re managing waitlists and scaling staff?

💰 Mallory draws a line in the sand: Making payroll should always be your #1 priority

🔄 Jennifer chooses insurance fights over staff turnover: Why consistency matters more than convenience

🍼 Alecia and April talk legacy: Sell and sabbatical, or evolve and stay in the work? What does growth really look like for a founder?

😂 Chris jokes about the emotional rollercoaster of ownership: “Monday through Friday, I’m ready to sell. Saturday, I’m in love with my business again.”

💡 Whether you're building your team, growing your caseload, or just wondering if you're doing it right, this episode is packed with candid advice from people who’ve been in your shoes.

📌 Resources Mentioned:

✅ Silna Health – Never lose time to benefit checks again. Claim your extended free trial here: https://3piesquared.com/business-affiliate/silna

✅ ABA Business Readiness Assessment – See where your business stands: https://3piesquared.com/aba-business-readiness-assessment

✅ Book a Consult with Stephen – Honest guidance from someone who gets it: https://3piesquared.com/stephen-booking-page

🎧 Tune in and find comfort in the chaos—because you’re not doing this alone.